Art and BookFair Volunteer Form

Want to volunteer? Looking for other ways to help? Read more about Art and BookFair and how to join in the fun!

Starting with a “Book Mart” in October 1961, AAFSW has held a book sale every year at the State Department. This October, the Art and BookFair will once again offer books, CDs, DVDs, jewelry, stamps and coins, and art treasures from all over the world. Our donors from the Foreign Service community have lived everywhere, and customers come to this sale knowing that they can find truly unique international items. This sale has raised $60,000 to $100,000 annually. Over the years that has added up to more than a million dollars.

AAFSW uses Art and BookFair funds to finance scholarships and many other projects in support of the Foreign Affairs community, from our website to informational programs and events of all types. Some of the proceeds, as well as in-kind donations, are given to DC-area community organizations. Just as the family members of the Foreign Service depend on AAFSW to advocate for their interests, AAFSW itself depends on the income from the Art and BookFair to function. And we depend on our members to help make this event a success!

Yes, I want to help at Art and BookFair 2023! Dates are October 19 – November 10, 2023

Please sign up no later than Oct. 1 in order to have a special badge prepared for you. Later volunteers may also enter with a State ID, diplomatic passport, or visitor badge, but please submit the form below as soon as possible so we can schedule volunteer days.

Thanks for your support. We can’t do it without you!

Please check the calendar and fill out the volunteer form below with your availability.

Volunteer for the Art and BookFair by filling out and submitting the form below. Thank you!

Name *

First

Last

I have a State Department Badge *

• Yes
• No

If you do not have a Department of State badge, please provide the following information as required by Security:

Your Driver’s license number or ID number (required for State Department entry).

Please enter your Social Security number as required by Security. If you prefer, you may call the AAFSW Office (703-820-5420) to share your SS#

Date of birth (required for State Department Entry)

Address *

Email address *

Telephone number *

I would like to assist

• Cashiering
• Need a seated job
• General duties as assigned
• Book Club
• Van driver – public days

Please indicate all days that you are willing to work. All days are from 9:45 am-3:30 pm. All volunteers should be on the Art & BookFair floor ready to work by 10:00 am. This is important because we only have one hour before opening, and replenishing needs to be done. *

• October 19 – begin set up
• October 20 – set up
• October 21 – set up
• October 23 – set up
• October 24 – set up
• October 25 – set up
• October 26 – set up
• October 27 – Opening Day DOS Employees (& Guests)
• October 28 – open to public
• October 29 – open to public
• October 30 – DOS employees
• October 31 – DOS employees
• November 1 – DOS employees
• November 2 – DOS employees
• November 3 – DOS employees
• November 4 – Open to public
• November 5 -Open to Public – ½ price day
• November 6 – DOS Employees – ½ price day
• November 7 – Begin break-down
• November 8 – Break-down
• November 9 – Break-down
• November 10 – Break-down

Submit